Swiftask connects your AI agents to HUB Planner to orchestrate your schedules automatically. Assign your talent to the right projects, without manual data entry.
Result:
Save valuable time on operational management and eliminate resource allocation errors.
The complexity of manual scheduling in HUB Planner
Managing the availability of dozens of collaborators in HUB Planner is a constant challenge. Constant schedule updates, last-minute adjustments, and capacity tracking consume valuable time that should be invested in strategy.
Main negative impacts:
With Swiftask, your AI agents analyze your needs and automatically update allocations in HUB Planner, ensuring your schedule is always up-to-date.
BEFORE / AFTER
What changes with Swiftask
Traditional management
The project manager checks availability, opens HUB Planner, manually moves time blocks, and sends a confirmation email to each team member. A slow, error-prone, and frustrating process.
Intelligent management with Swiftask
As soon as a project is approved, the Swiftask AI agent identifies available resources and automatically updates HUB Planner. Teams are notified instantly.
Deploy your automation in 4 steps
STEP 1 : Define your business rules in Swiftask
Configure your AI agent with allocation criteria (skills, availability, project priority).
STEP 2 : Link HUB Planner to Swiftask
Connect your HUB Planner account via our secure integration to allow the agent to write and read your schedules.
STEP 3 : Configure intelligent triggers
Define the events that start the automation (new project, deadline modification, availability change).
STEP 4 : Supervision and adjustment
Monitor the agent's actions from your dashboard and adjust parameters with one click if necessary.
Advanced automation capabilities
The agent evaluates real-time overall workload and required skills for each task before assigning a resource.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-hub-planner@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Why automate your planning?
1. Resource optimization
Ensure the most suitable skills are always assigned to priority projects.
2. Operational agility
React instantly to last-minute changes thanks to automated updates.
3. Error reduction
Automation eliminates manual entry errors that cause schedule conflicts.
4. Strategic time saving
Free your project managers from repetitive administrative tasks.
5. Centralized visibility
Keep a clear record of all schedule modifications made by the AI.
Compliance and data security
Swiftask applies enterprise-grade security standards for your hub planner automations.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Key performance indicators
| Metric | Before | After |
|---|---|---|
| Planning time | Several hours per week | Minutes (supervision) |
| Allocation conflicts | Frequent (human error) | Virtually none |
| Reactivity to changes | 24-48 hour delays | Real-time |
| Utilization rate | Hard to optimize | Dynamic optimization |
Take action with hub planner
Save valuable time on operational management and eliminate resource allocation errors.