Archive your essential emails into PDF, automatically
Swiftask turns your incoming email streams into structured PDF documents. A simple solution to ensure the durability and compliance of your communications.
Result:
Save time on document management and secure your digital evidence without effort.
AI Agents
html 2 pdf
Connector html 2 pdf · Secure OAuth 2.0
Manual email archiving is risky
Storing critical emails in native formats exposes your company to data loss, file corruption, or software obsolescence risks. Manual sorting is tedious and prone to human error.
Main negative impacts:
Risk of evidence loss
A accidentally deleted email or a deactivated account can lead to the permanent loss of crucial commercial or legal exchanges.
Administrative overhead
Manually saving every important email as a PDF consumes valuable time that could be allocated to high-value tasks.
Non-standardized format
Without standardized conversion, your archives are disparate and difficult to integrate into your Document Management Systems (DMS).
Swiftask automates the conversion of your emails into PDF. Upon receipt, the AI agent captures, formats, and stores your communications in a durable and usable format.
BEFORE / AFTER
What changes with Swiftask
Archiving without Swiftask
A team member must manually print each important email to PDF, rename it according to internal conventions, and file it in a network folder. If forgotten, the information is lost in the inbox.
Archiving with Swiftask + HTML 2 PDF
As soon as an email with an attachment or critical information is received, Swiftask detects it, immediately converts it into a clean PDF, and archives it in your secure storage space, with zero human action.
4 steps to automate your archiving
1
STEP 1 : Define your filtering rules
Configure Swiftask to identify emails to be archived (senders, keywords, specific folders).
2
STEP 2 : Activate the HTML 2 PDF connector
Integrate the conversion module to automatically transform the email's HTML content into a professional PDF document.
3
STEP 3 : Specify the storage destination
Connect Swiftask to your storage tool (Drive, SharePoint, S3) for the automatic deposit of generated files.
4
STEP 4 : Monitor your archives
Check the dashboard to verify conversion success and ensure your process compliance.
Advanced conversion features
The agent analyzes the email body, metadata, and structure to ensure a faithful and readable conversion, while maintaining information integrity.
- Target connector: The agent performs the right actions in html 2 pdf based on event context.
- Automated actions: Automatic HTML to PDF conversion. Intelligent file renaming based on email subject. Direct integration with your storage tools. Full traceability of every archiving event.
- Native governance: Generated PDFs are optimized for long-term archiving and text searchability.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-html-2-pdf@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Operational benefits
Simplified compliance
Have standardized PDF documents, essential for audits and legal compliance needs.
Productivity gains
Eliminate repetitive manual saving tasks. Your teams focus on core business.
Data security
Reduce the risk of accidental loss by automating backup on secure servers.
Easy search
Your archives are centralized and indexed, facilitating access to historical information.
Standardization
All your emails are archived with an identical format and structure for better readability.
Security and privacy
Swiftask applies enterprise-grade security standards for your html 2 pdf automations.
- Data encryption: All data flows between your email, Swiftask, and storage are encrypted.
- Privacy respect: Swiftask does not store your emails after conversion; data is processed in memory and deleted.
- Access control: You precisely manage who has access to archiving configurations in your Swiftask space.
- GDPR compliance: The processing is designed to respect European data protection standards.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Performance metrics
| Metric | Before | After |
|---|---|---|
| Processing time | 5-10 minutes per email | Seconds (automated) |
| Error risk | High (forgetting, typing errors) | None (systematic process) |
| Archiving capacity | Limited by human power | Unlimited and scalable |
| Management cost | High (man-hours) | Minimal (automation) |
Take action with html 2 pdf
Save time on document management and secure your digital evidence without effort.