Swiftask turns your incoming email streams into structured PDF documents. A simple solution to ensure the durability and compliance of your communications.
Result:
Save time on document management and secure your digital evidence without effort.
Manual email archiving is risky
Storing critical emails in native formats exposes your company to data loss, file corruption, or software obsolescence risks. Manual sorting is tedious and prone to human error.
Main negative impacts:
Swiftask automates the conversion of your emails into PDF. Upon receipt, the AI agent captures, formats, and stores your communications in a durable and usable format.
BEFORE / AFTER
What changes with Swiftask
Archiving without Swiftask
A team member must manually print each important email to PDF, rename it according to internal conventions, and file it in a network folder. If forgotten, the information is lost in the inbox.
Archiving with Swiftask + HTML 2 PDF
As soon as an email with an attachment or critical information is received, Swiftask detects it, immediately converts it into a clean PDF, and archives it in your secure storage space, with zero human action.
4 steps to automate your archiving
STEP 1 : Define your filtering rules
Configure Swiftask to identify emails to be archived (senders, keywords, specific folders).
STEP 2 : Activate the HTML 2 PDF connector
Integrate the conversion module to automatically transform the email's HTML content into a professional PDF document.
STEP 3 : Specify the storage destination
Connect Swiftask to your storage tool (Drive, SharePoint, S3) for the automatic deposit of generated files.
STEP 4 : Monitor your archives
Check the dashboard to verify conversion success and ensure your process compliance.
Advanced conversion features
The agent analyzes the email body, metadata, and structure to ensure a faithful and readable conversion, while maintaining information integrity.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-html-2-pdf@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Operational benefits
1. Simplified compliance
Have standardized PDF documents, essential for audits and legal compliance needs.
2. Productivity gains
Eliminate repetitive manual saving tasks. Your teams focus on core business.
3. Data security
Reduce the risk of accidental loss by automating backup on secure servers.
4. Easy search
Your archives are centralized and indexed, facilitating access to historical information.
5. Standardization
All your emails are archived with an identical format and structure for better readability.
Security and privacy
Swiftask applies enterprise-grade security standards for your html 2 pdf automations.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Performance metrics
| Metric | Before | After |
|---|---|---|
| Processing time | 5-10 minutes per email | Seconds (automated) |
| Error risk | High (forgetting, typing errors) | None (systematic process) |
| Archiving capacity | Limited by human power | Unlimited and scalable |
| Management cost | High (man-hours) | Minimal (automation) |
Take action with html 2 pdf
Save time on document management and secure your digital evidence without effort.