Streamline compliance and internal policies with Guru
Swiftask indexes the policies stored in Guru. Your team gets immediate, reliable answers to their compliance questions, without digging through PDF files.
Result:
Ensure total team compliance by turning your static documents into an interactive knowledge base.
AI Agents
guru
Connector guru · Secure OAuth 2.0
Policy management is an ongoing challenge
Compliance policies are often buried in knowledge management platforms or shared folders. Employees waste time searching for current versions and, due to lack of clarity, risk failing to follow current procedures.
Main negative impacts:
Non-compliance risks
Uncertainty regarding the procedure to follow inevitably leads to human error, exposing the company to operational or legal risks.
Time wasted searching
Employees spend hours digging through Guru or other tools to find a specific clause or a policy update.
Team misalignment
The use of outdated document versions creates widespread confusion and inconsistent processes across departments.
Swiftask connects to Guru to turn your compliance documents into an intelligent AI assistant. It understands context and answers employee questions by precisely citing your policies.
BEFORE / AFTER
What changes with Swiftask
Manual searching
An employee looks for the remote work policy. They open Guru, run a search, browse through three different documents, and are still unsure of the current rule. They end up sending an email to HR, waiting hours for a response.
Swiftask + Guru AI assistance
The employee asks a simple question: 'Can I work from abroad?'. The Swiftask agent, connected to Guru, analyzes the up-to-date compliance policy and answers instantly: 'Yes, subject to HR approval and for up to 30 days'. Immediate time saved.
Deploy your compliance agent in 4 steps
1
STEP 1 : Connect Swiftask to your Guru instance
Authorize Swiftask to access your Guru collections. Synchronization is secure and respects your existing permissions.
2
STEP 2 : Define the policy scope
Select the Guru cards that contain your compliance policies and internal procedures.
3
STEP 3 : Configure agent instructions
Give your agent a professional persona and instruct it to always refer to Guru sources to ensure accuracy.
4
STEP 4 : Deploy the agent to teams
Integrate the agent into your communication channels or internal portals for immediate access to knowledge.
Features for agile compliance
The agent analyzes Guru card updates in real time to ensure that the answers provided always reflect the latest version of your policies.
- Target connector: The agent performs the right actions in guru based on event context.
- Automated actions: Advanced semantic search in Guru. Citation of sources for verification. Contextual response based on employee profile. Automatic alerts for major policy changes.
- Native governance: Swiftask ensures that the agent only answers based on validated documents, avoiding hallucinations related to off-context data.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-guru@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Strategic advantages of AI for compliance
Risk reduction
Ensure every employee has access to the most recent and accurate version of every policy.
Increased productivity
Remove the friction associated with searching for documentary information and free up time for critical tasks.
Intelligent centralization
Make Guru your single source of truth, energized by Swiftask's AI for effortless accessibility.
Enhanced auditability
Track questions asked and answers given to identify recurring points of confusion in your policies.
Facilitated adoption
The natural conversational interface encourages employees to consult policies rather than guessing procedures.
Governance and data security
Swiftask applies enterprise-grade security standards for your guru automations.
- Guru access security: Swiftask strictly respects the read permissions configured in your Guru account.
- Data privacy: Your policies are never used to train public models. Your data remains private.
- Full control: You maintain control over which Guru collections the agent can access.
- Certified compliance: Solution designed to meet the most demanding enterprise security standards.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your operational efficiency
| Metric | Before | After |
|---|---|---|
| Search time | 10-20 minutes | Under 5 seconds |
| Repetitive HR/IT questions | High volume | 70% reduction |
| Information reliability | Variable (outdated) | 100% based on Guru |
| Policy updates | Slow communication | Instant via AI |
Take action with guru
Ensure total team compliance by turning your static documents into an interactive knowledge base.