Never lose a task in your Gmail inbox again
Swiftask connects your emails to your task manager. Your AI agent reads, analyzes, and automatically creates tickets from your important messages.
Result:
Save 1 hour a day by eliminating manual data entry and email transfers.
AI Agents
gmail
Connector gmail · Secure OAuth 2.0
Your inbox is not a task manager
Treating client requests or internal instructions directly via email inevitably leads to oversight. Important messages get buried, priorities become unclear, and tracking becomes an administrative nightmare.
Main negative impacts:
Forgotten tasks and missed deadlines
An email lost among dozens of others is a broken promise. Lack of global visibility prevents effective management.
Time wasted on copy-pasting
Manually transferring every request to your management software consumes valuable time that could be spent on execution.
Lack of shared context
Information remains isolated in one person's mailbox, making teamwork difficult and opaque.
Swiftask automates task tracking by connecting Gmail to your workflow. The AI identifies actions, extracts key data, and creates structured tasks instantly.
BEFORE / AFTER
What changes with Swiftask
Without Swiftask
You receive a client request via email. You have to read it, copy the details, open your management tool, create a task, paste the details, and set a date. Sometimes you forget.
With Swiftask + Gmail
As soon as an email arrives, the AI agent analyzes it. If it's a request, it automatically creates the task in Swiftask with the right priority and context.
4 steps to automate your Gmail task tracking
1
STEP 1 : Connect your Gmail account
Authorize Swiftask to access your emails securely. You choose only the folders or labels to monitor.
2
STEP 2 : Define detection rules
Teach the agent what constitutes a task: keywords, specific senders, or particular email subjects.
3
STEP 3 : Configure task creation
Tell the agent where to create the task (Swiftask, Trello, Asana, etc.) and what information to extract (title, deadline, description).
4
STEP 4 : Activate automation
The agent processes your incoming emails in real time. You receive a notification in Swiftask once the task is created.
AI agent capabilities for Gmail
The AI analyzes the content, intent, urgency, and attachments of each email to enrich the task created.
- Target connector: The agent performs the right actions in gmail based on event context.
- Automated actions: Automatic due date extraction. Classification by request type. Email content summary in the description. Automatic assignment based on business rules.
- Native governance: Security is our priority: Swiftask only stores the metadata necessary for automation to work.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-gmail@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Why choose Swiftask for your tracking
Drastic reduction in mental load
Stop worrying about sorting your emails. The AI does it for you.
Zero manual entry
Your management tools are fed automatically without human intervention.
Total transparency
The whole team has access to the status of requests received by email.
No-Code adaptability
Modify your sorting rules in a few clicks without any technical knowledge.
Increased reliability
No important request falls through the cracks.
Privacy and security
Swiftask applies enterprise-grade security standards for your gmail automations.
- Limited and secure access: Uses Google's OAuth2 APIs. You have full control over access.
- Encrypted processing: Data is processed with the highest security standards in the market.
- Compliance: Swiftask complies with GDPR for the processing of your professional data.
- User control: You can revoke access at any time from your Google account.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your productivity
| Metric | Before | After |
|---|---|---|
| Email processing time | 5-10 minutes / email | Automatic |
| Task forgetfulness rate | High | Near 0% |
| Data entry time | Manual | Eliminated |
Take action with gmail
Save 1 hour a day by eliminating manual data entry and email transfers.