Intelligent archiving: structure your Frontify assets with AI
Swiftask connects your AI agents to Frontify to automate the lifecycle of your resources. Identify, move, and archive obsolete assets instantly.
Result:
Gain operational clarity and ensure brand consistency by automating your library cleanup.
AI Agents
frontify
Connector frontify · Secure OAuth 2.0
A cluttered Frontify library damages your brand
Over time, Frontify libraries fill up with obsolete versions, unused assets, and poorly named files. This clutter makes it harder for teams to find what they need and dilutes your visual identity consistency.
Main negative impacts:
Time-consuming searches
Your teams waste valuable time filtering through outdated assets to find the correct version of your brand resources.
Compliance risks
Accidentally using old logos or non-compliant visuals exposes your brand to costly communication errors.
Unnecessary storage costs
Accumulating thousands of unused assets increases management complexity and costs associated with your workspaces.
Swiftask deploys AI agents capable of analyzing the lifecycle of your Frontify assets. They automatically archive expired resources according to your business rules.
BEFORE / AFTER
What changes with Swiftask
Without Swiftask
A brand manager must manually audit thousands of assets every quarter. They identify duplicates and obsolete versions one by one, manually moving them to archive folders, risking human error.
With Swiftask + Frontify
Your AI agent continuously scans Frontify. Based on your criteria, it detects assets unused for over 6 months, moves them to the 'Archives' folder, and notifies the manager. Your library stays clean and up-to-date automatically.
Deployment: 4 steps to automate your archiving
1
STEP 1 : Define your retention rules
Configure archiving criteria in Swiftask: date of last use, asset type, or specific tags.
2
STEP 2 : Connect your Frontify instance
Link Swiftask to Frontify via secure API to allow your agent to access your asset metadata.
3
STEP 3 : Enable the sorting AI agent
Launch the agent to continuously analyze your library and identify candidates for archiving.
4
STEP 4 : Supervision and validation
Approve proposed actions or let the agent act with full autonomy with a complete audit log.
AI capabilities for asset management
The agent examines modification dates, usage volume, associated tags, and Frontify folder hierarchy.
- Target connector: The agent performs the right actions in frontify based on event context.
- Automated actions: Automatic movement to archive folders. Intelligent renaming based on context. Notification to asset owners before archiving. Scheduled periodic cleanup.
- Native governance: Every action is logged in Swiftask for complete traceability of changes made to your library.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-frontify@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Strategic benefits for your brand
Guaranteed brand consistency
Only current and approved assets remain visible, eliminating any risk of using obsolete resources.
Increased productivity
Your teams instantly access the right resources without digging through cluttered archives.
Simplified compliance
Automated archiving ensures that your data management policies are applied consistently.
Reduced clutter
Maintain a clean and organized library without dedicating human resources to it.
Audit and control
Keep full visibility over change history and archived assets via the Swiftask dashboard.
Brand data security
Swiftask applies enterprise-grade security standards for your frontify automations.
- Restricted API access: Swiftask uses only the necessary permissions to read and move your assets.
- Full traceability: Every asset move is logged with a precise timestamp in your Swiftask journal.
- Granular control: You define strict limits on what the agent can archive or modify.
- Enterprise compliance: Infrastructure designed to meet the most demanding security standards.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Quantifiable impact on asset management
| Metric | Before | After |
|---|---|---|
| Maintenance time | Several days per quarter | Initial setup time only |
| Error risk | High (manual) | Zero (strict AI rules) |
| Library clarity | Disorganized with duplicates | Optimized and structured |
| Search time | Long and frustrating | Instant |
Take action with frontify
Gain operational clarity and ensure brand consistency by automating your library cleanup.