Coordinate your speakers on Eventee, with zero manual effort
Swiftask automates your communications with speakers on Eventee. Send reminders, share schedules, and centralize information automatically.
Result:
Save valuable time on event logistics while ensuring a seamless experience for your speakers.
AI Agents
eventee
Connector eventee · Secure OAuth 2.0
Manual speaker management is an operational burden
Coordinating dozens of speakers for an event is complex. Between follow-up emails, schedule updates, and information requests, the organizing team is quickly overwhelmed. Communication errors are common, and the mental load is exhausting.
Main negative impacts:
Delays in data collection
Manual follow-ups are often forgotten or ignored, delaying the receipt of bios, photos, or speaker presentations.
Degraded speaker experience
Lack of clarity regarding schedules or logistical expectations creates stress for speakers and an unprofessional image.
Team overload
Time spent answering repetitive questions prevents focusing on the event's overall strategy.
With Swiftask, deploy AI agents that manage communication with your speakers in Eventee. The agent sends the right information at the right time, handles requests, and ensures rigorous follow-up.
BEFORE / AFTER
What changes with Swiftask
Traditional management
You send dozens of personalized emails to each speaker. You juggle between Excel sheets and Eventee to update information. In case of a schedule change, you must contact each person individually.
Swiftask + Eventee management
Your AI agent detects a change in Eventee or an approaching deadline. It automatically contacts the relevant speaker via the defined channel with the appropriate message. Everything is tracked and synchronized.
Deploy your coordination agent in 4 steps
1
STEP 1 : Agent configuration
Define in Swiftask the communication rules for your speakers (reminders, document requests, updates).
2
STEP 2 : Eventee integration
Activate the Eventee connector to allow your agent to access necessary data and interact with profiles.
3
STEP 3 : Trigger definition
Configure trigger events (e.g., date approaching, schedule change in the program).
4
STEP 4 : Launch and automation
Your agent is active. It communicates on your behalf and only alerts you in case of exceptions.
Advanced features for your speakers
The agent analyzes profiles in Eventee and the status of each speaker to personalize the tone and content of the messages.
- Target connector: The agent performs the right actions in eventee based on event context.
- Automated actions: Automatic sending of deadline reminders. Shared updated time slots. Automated document collection. Instant response to frequent speaker questions.
- Native governance: Each interaction is logged for full tracking of the speaker relationship.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-eventee@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Key benefits of this automation
Major productivity gain
Eliminate repetitive coordination tasks and free up time for high-value work.
Increased reliability
No more forgotten follow-ups: processes are triggered automatically by the AI agent.
Consistent professionalism
Your speakers receive clear, precise, and timely information, strengthening your brand image.
Data centralization
All communications are centralized and traceable within your Swiftask ecosystem.
Scalability
Manage 5 or 500 speakers with the same efficiency, without increasing your team's workload.
Security and data privacy
Swiftask applies enterprise-grade security standards for your eventee automations.
- Secure exchanges: All data travels through encrypted and secure channels.
- Access management: You maintain full control over your AI agent's access and permissions.
- Compliance: The tool complies with data protection standards, ensuring the confidentiality of your speakers' information.
- Full traceability: Every message is logged for full transparency regarding exchanges.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your event management
| Metric | Before | After |
|---|---|---|
| Management time per speaker | 60 minutes | 5 minutes |
| Response rate to requests | Variable | Very high (automated follow-ups) |
| Schedule errors | Frequent | Zero |
| Speaker satisfaction | Average | Excellent |
Take action with eventee
Save valuable time on event logistics while ensuring a seamless experience for your speakers.