Automate your HR onboarding contracts with eSignatures.io
Swiftask connects your HR workflows to eSignatures.io. Send, track, and get your employment contracts signed automatically.
Result:
Reduce onboarding administrative time and offer a smooth experience to your new hires.
AI Agents
esignatures.io
Connector esignatures.io · Secure OAuth 2.0
The complexity of manual onboarding processes
Recruitment is often held back by heavy paperwork. Preparing contracts, sending them manually, chasing candidates for signatures, archiving documents... These repetitive tasks delay the arrival of new talents.
Main negative impacts:
Extended hiring timelines
Manual steps increase document processing time, often delaying the candidate's start date.
Risk of human error
Manual handling increases the risk of omissions or errors in documents, impacting compliance and company image.
Poor candidate experience
A slow and disconnected signature process creates an impression of low internal maturity from the very first exchanges.
Swiftask automates your entire HR document lifecycle. As soon as a candidate is approved in your recruitment tool, Swiftask triggers the preparation and sending of the contract via eSignatures.io.
BEFORE / AFTER
What changes with Swiftask
The traditional process
The HR manager generates the contract manually, sends it by email, waits for the candidate's return, follows up manually if needed, then saves the signed document in a shared folder.
The Swiftask + eSignatures.io workflow
As soon as the status changes to 'Hired', the Swiftask AI agent generates the contract, transmits it to eSignatures.io, notifies the candidate, and automatically archives the signed document once finalized.
4 steps to automate your onboarding
1
STEP 1 : Define the trigger
Configure Swiftask to detect when a candidate moves to the 'To be hired' status in your ATS or CRM.
2
STEP 2 : Configure the document
Integrate your contract templates into Swiftask, which will automatically inject candidate data (name, salary, position).
3
STEP 3 : Link with eSignatures.io
Connect your eSignatures.io account so Swiftask can automatically send the contract for electronic signature.
4
STEP 4 : Archiving and notifications
Once signed, Swiftask retrieves the document, archives it in your secure space, and notifies the HR team.
Key HR automation features
The AI agent analyzes candidate data to personalize the contract and select the appropriate signature workflow.
- Target connector: The agent performs the right actions in esignatures.io based on event context.
- Automated actions: Dynamic document generation. Automatic sending for signature via eSignatures.io. Real-time signature status tracking. Automatic reminders to signers. Automatic archiving after signature.
- Native governance: Every step is logged in the Swiftask audit trail for full compliance.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-esignatures.io@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Benefits for your HR team
Operational time saving
Free your teams from time-consuming administrative tasks related to contract management.
Reduced turnaround times
Electronic signature drastically speeds up employment contract validation.
Enhanced compliance
Every document is archived systematically and in a structured manner, facilitating internal audits.
Premium candidate experience
Offer a smooth, modern, and 100% digitalized onboarding journey.
Zero development
Rapid deployment thanks to our no-code approach, without depending on the IT department.
Data security and compliance
Swiftask applies enterprise-grade security standards for your esignatures.io automations.
- Secure integration: Data exchanges between Swiftask and eSignatures.io are encrypted and secured via API authentication.
- Access management: Precisely control who has access to HR automation configurations in Swiftask.
- Full traceability: Detailed log of every sending and signature to meet compliance requirements.
- Data sovereignty: Your documents and data remain under your control, with rigorous management of retention periods.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your HR performance
| Metric | Before | After |
|---|---|---|
| Contract prep time | 30-60 minutes | Automatic (< 1 min) |
| Signature turnaround | Several days | A few hours |
| Document errors | Frequent | Close to 0 |
| Process visibility | Manual/fragmented | Centralized on Swiftask |
Take action with esignatures.io
Reduce onboarding administrative time and offer a smooth experience to your new hires.