Translate complex documents instantly using AI
Swiftask integrates with Documenterra to automate the translation of your technical, legal, or commercial files while maintaining your original layout.
Result:
Break down language barriers and accelerate your international publishing cycles.
AI Agents
documenterra
Connector documenterra · Secure OAuth 2.0
Manual translation slows down your global expansion
Translating large or technical documents manually is a major bottleneck. Between terminology errors, formatting loss, and agency delays, multilingual management becomes a significant operational hurdle.
Main negative impacts:
Terminology inconsistency
The lack of a shared glossary leads to contradictory translations within the same document or across different materials.
Formatting loss
Manual readjustment of layouts after translation consumes valuable time that could be better spent on content creation.
Time-to-market delays
The traditional process is too slow to meet your company's need for agility in global markets.
Thanks to the synergy between Swiftask and Documenterra, you can deploy an AI translation workflow that processes your documents in-depth, respects your business terminology, and natively preserves your file structure.
BEFORE / AFTER
What changes with Swiftask
The traditional workflow
You export your files, email them to a translator or agency, wait several days, and then spend hours checking layout and technical term consistency before validation.
The Swiftask + Documenterra approach
As soon as a document is uploaded to the target folder, your Swiftask AI agent retrieves it, submits it to Documenterra for contextual translation, and places it in the final folder. Everything is ready in minutes.
Automate your translations in 4 simple steps
1
STEP 1 : Define your translation agent
Configure an agent in Swiftask dedicated to document management. Specify source and target languages as well as the desired tone.
2
STEP 2 : Connect Documenterra via Swiftask
Enable the Documenterra connector. The secure link allows Swiftask to send and receive your documents without manual intervention.
3
STEP 3 : Configure your workflow rules
Define triggers (e.g., upload to a specific folder) and conditions for automatic or manual validation.
4
STEP 4 : Launch and optimize
The system is live. Monitor the translation flow from your dashboard and adjust glossaries to refine accuracy.
Key features of AI translation
The agent analyzes the document type (technical, legal, marketing) to adapt the translation engine and the required level of formality.
- Target connector: The agent performs the right actions in documenterra based on event context.
- Automated actions: Automatic file translation (PDF, DOCX, etc.). Full layout retention. Support for custom glossaries for business consistency. Automatic email or Teams notification once the translation is ready.
- Native governance: Every step of the process is logged in Swiftask, ensuring total visibility over your multilingual resources.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-documenterra@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Why choose this automation?
Terminology accuracy
The integrated AI learns and respects your specific glossaries, preventing technical translation errors.
Massive time savings
Reduce your document processing time from several days to just a few minutes.
Layout quality
Documenterra ensures the final result retains the structure and design of the source document.
International scalability
Translate into 10, 20, or 50 languages simultaneously without burdening your internal processes.
Data security
Swiftask and Documenterra process your documents in a secure environment, meeting your strictest confidentiality standards.
Security and confidentiality of your documents
Swiftask applies enterprise-grade security standards for your documenterra automations.
- Encrypted transmission: All communication between Swiftask and Documenterra is encrypted in transit and at rest.
- Access control: Precisely define who can configure translation workflows within your company.
- GDPR compliance: Data processing complies with the strictest security and confidentiality requirements.
- Full audit trail: Access the complete history of completed translations for rigorous tracking.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Measurable productivity gains
| Metric | Before | After |
|---|---|---|
| Translation time | 3 to 5 business days | Less than 10 minutes |
| Cost per document | High (agency/freelance) | Reduced by up to 80% |
| Terminology consistency | Variable (human) | Standardized (AI) |
| Layout time | 2 hours per doc | 0 hours (automated) |
Take action with documenterra
Break down language barriers and accelerate your international publishing cycles.