Optimize Buddy storage with AI-powered smart archiving
Swiftask transforms your data management on Buddy. Automatically classify, index, and archive your critical resources without human intervention.
Result:
Gain operational clarity and free up storage space while ensuring compliance of your archives.
AI Agents
buddy
Connector buddy · Secure OAuth 2.0
Manual management of Buddy archives is becoming a bottleneck
Data volume on Buddy is growing exponentially. Without an automated system, sorting, indexing, and archiving become time-consuming tasks, prone to human error and the risk of losing critical information.
Main negative impacts:
Unnecessary storage overload
Obsolete data occupies valuable space, increasing costs and slowing down the search for relevant information.
Compliance risk
Poor management of data lifecycles can lead to costly regulatory non-compliance.
Inefficient retrieval
Finding a specific document in an unstructured database becomes a daily time-waster for your team members.
Swiftask deploys AI agents capable of analyzing your Buddy data in real time to automatically decide on its archiving, according to your specific business rules.
BEFORE / AFTER
What changes with Swiftask
Traditional archive management
A team member must manually sort Buddy files, identify which ones to archive, move them to a specific directory, and update metadata. It's slow, repetitive, and often neglected.
Smart archiving with Swiftask
As soon as a file is created or modified in Buddy, the AI agent analyzes its content, checks archiving criteria, and automatically executes the transfer to the appropriate storage.
Deploying your archiving strategy in 4 phases
1
STEP 1 : Business rule definition
Configure in Swiftask the criteria that determine if a Buddy asset should be archived (age, type, tag, project).
2
STEP 2 : Connecting to your Buddy instance
Connect your Buddy space to Swiftask to allow the agent to read and act on your data securely.
3
STEP 3 : Workflow automation
Enable the agent to monitor Buddy events and trigger archiving actions without human intervention.
4
STEP 4 : Monitoring and reporting
Monitor the archives created via the Swiftask dashboard and adjust your retention rules with one click.
Advanced features for your archives
The agent examines metadata, project context, and semantic content for precise classification.
- Target connector: The agent performs the right actions in buddy based on event context.
- Automated actions: Automatic file movement, standardized archive naming, search tag addition, archiving completion notification, purging of expired data.
- Native governance: Every action is recorded in a full audit log to ensure total traceability.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-buddy@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Operational benefits for your business
Massive productivity gain
Eliminate manual sorting tasks to let your teams focus on high-value projects.
Cost optimization
Reduce active storage space by intelligently moving cold data.
Simplified compliance
Automatically apply your data retention policies without the risk of forgetting.
Fast information access
Your archives are structured and indexed, making historical search immediate.
Unified governance
Centralize control of your archiving policies from Swiftask for your entire ecosystem.
Data security and integrity
Swiftask applies enterprise-grade security standards for your buddy automations.
- Encryption and restricted access: Integrations adhere to the strictest security standards to protect your Buddy data.
- Action traceability: A full history of archive movements is kept for your internal audits.
- Granular control: You retain full control over who can configure or modify archiving rules.
- Automation robustness: The agent operates according to deterministic rules, ensuring execution without risk to your assets.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Archiving performance indicators
| Metric | Before | After |
|---|---|---|
| Archive management time | Several hours per month | Close to zero time |
| Inactive data volume | Saturated storage | Continuously optimized space |
| Classification errors | Frequent | Virtually non-existent |
| Search time | Long and tedious | Immediate thanks to indexing |
Take action with buddy
Gain operational clarity and free up storage space while ensuring compliance of your archives.