Sync your meeting summaries with Bigpicture.io
Swiftask turns your discussions into actionable summaries and pushes them directly into your Bigpicture.io instance.
Result:
Never lose a decision again. Your project data is always up to date.
AI Agents
bigpicture.io
Connector bigpicture.io · Secure OAuth 2.0
Information loss after project meetings
Writing minutes is time-consuming, and updating Bigpicture.io is often forgotten. Decisions made in meetings get stuck in isolated documents.
Main negative impacts:
Outdated project data
Delayed input creates a gap between the reality on the ground and your project management tool.
Administrative burden
Time spent documenting meetings reduces time spent executing critical tasks.
Siloed information
Information stays in communication tools without feeding your strategic oversight.
Swiftask captures your discussions, extracts decisions and tasks, and synchronizes them automatically into Bigpicture.io.
BEFORE / AFTER
What changes with Swiftask
Tiresome manual steering
After a meeting, the project manager spends 30 minutes writing an email, then 20 minutes manually updating tickets in Bigpicture.io.
Automated workflow
The Swiftask AI agent listens to the meeting, generates the minutes, and creates or updates items in Bigpicture.io instantly.
4 steps to automate your meeting summaries
1
STEP 1 : Configure the Swiftask agent
Define an agent dedicated to analyzing your project meetings.
2
STEP 2 : Connect to Bigpicture.io
Authenticate Swiftask with your Bigpicture.io instance via API.
3
STEP 3 : Define extraction rules
Specify what information to extract: decisions, actions, or milestones.
4
STEP 4 : Launch synchronization
The agent processes the meeting and updates your roadmap automatically.
AI capabilities for your project management
Semantic analysis of discussions to identify commitments and scope changes.
- Target connector: The agent performs the right actions in bigpicture.io based on event context.
- Automated actions: Automatic task creation, milestone status updates, structured summary sent via email and synced into Bigpicture.io.
- Native governance: Full traceability of changes made in your management tool.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-bigpicture.io@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Benefits of this automation
Data reliability
Zero manual entry errors in your tracking tools.
Productivity gains
Reclaim hours of administrative work every week.
Team alignment
Everyone has a clear view of decisions made in real time.
Total transparency
Clear history of every update linked to meetings.
Scalability
Manage as many projects as needed without increasing administrative load.
Project data security
Swiftask applies enterprise-grade security standards for your bigpicture.io automations.
- TLS Encryption: All communications to Bigpicture.io are secured.
- Permission management: The agent respects your access rights defined in Bigpicture.io.
- GDPR Compliance: Your meeting data is handled according to privacy standards.
- User control: You validate the agent's actions before any synchronization.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your project performance
| Metric | Before | After |
|---|---|---|
| Reporting time | 1 hour / meeting | 0 minutes |
| Data accuracy | Risk of human error | Total AI accuracy |
| Info availability | Delayed | Instant |
| Tool adoption | Low (manual entry) | High (automated) |
Take action with bigpicture.io
Never lose a decision again. Your project data is always up to date.