Pricing

AI-driven archiving for BigBox: Organize your data

Swiftask connects your AI agents to BigBox to automate sorting, filing, and archiving your files. No more document chaos.

Result:

Save hours every week. Retrieve any document in seconds thanks to intelligent semantic indexing.

Manual storage in BigBox turns into a file graveyard

Storing files is easy; finding them is a challenge. Without structure, BigBox fills up with misnamed documents, duplicates, and forgotten folders. Your teams waste valuable time searching instead of working.

Main negative impacts:

Inefficient search: Filename search is limited. Your staff spends an average of 20% of their time navigating complex folder structures.
Storage bloat: The accumulation of duplicates and redundant files increases your cloud storage costs unnecessarily.
Compliance risks: The lack of an automated archiving policy makes it difficult to enforce data retention and security rules.

Swiftask deploys an AI agent that analyzes, categorizes, and moves your files in BigBox based on your business rules. Archiving becomes dynamic and automatic.

BEFORE / AFTER

What changes with Swiftask

Manual management

An employee downloads a document, hesitates about the destination folder, and names it vaguely. The file gets lost in an unreadable structure. No one knows if it's the latest version.

AI-assisted archiving

As soon as a file arrives, the Swiftask agent analyzes it, extracts metadata, files it in the correct BigBox folder, and creates a summary. Everything is indexed for intelligent search.

Optimize your BigBox in 4 steps

STEP 1 : Define your sorting rules

Configure your Swiftask agent to identify document types (invoices, contracts, reports) and target folders in BigBox.

STEP 2 : Connect your BigBox space

Grant Swiftask access to selected folders via a secure, encrypted connection.

STEP 3 : Enable AI analysis

The agent scans the content of new files, extracts key information, and applies your naming and filing rules.

STEP 4 : Monitor and audit

Track archiving actions from the Swiftask dashboard. Maintain full control over your data flows.

Advanced archiving features

The AI agent understands context, document type, dates, and stakeholders to make intelligent filing decisions.

Target connector: The agent performs the right actions in bigbox based on event context.
Automated actions: Automatic filing in subfolders. Standardized file renaming. Duplicate detection and deletion. Document summary generation. Indexing for natural language search.
Native governance: All operations are logged to ensure full compliance with your internal governance policies.

Each action is contextualized and executed automatically at the right time.

Each Swiftask agent uses a dedicated identity (e.g. agent-bigbox@swiftask.ai ). You keep full visibility on every action and every sent message.

Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.

Why choose AI-driven archiving

1. Semantic search

Stop searching by name; search by subject or content: 'Contract X from 2023'.

2. Cost reduction

Optimize your BigBox space by identifying and archiving obsolete files.

3. Automated compliance

Enforce your retention policies automatically without human intervention.

4. Standardization

Uniform file naming across the company; eliminate input errors.

5. Productivity boost

Your teams focus on analysis, not filing.

Security and privacy

Swiftask applies enterprise-grade security standards for your bigbox automations.

Secure API connection: Swiftask uses official BigBox APIs with restricted access tokens.
Encrypted data: Your documents are processed using the strictest encryption standards.
Full traceability: Every archived file is recorded in an accessible audit log.
Sovereign control: You maintain control over your filing rules and your data remains within your BigBox instance.

To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.

RESULTS

Your archiving performance

Metric	Before	After
Search time	Minutes	Seconds
Misfiled files	High	Near zero
Manual tasks	Daily	Automated
Deployment time	Weeks (IT)	Hours (No-code)

Take action with bigbox

Save hours every week. Retrieve any document in seconds thanks to intelligent semantic indexing.