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Create your Avaza tasks automatically with AI agents

Swiftask connects your AI agents to Avaza. Instantly transform emails, forms, or alerts into structured tasks without any manual data entry.

Result:

Eliminate missed tasks, standardize your processes, and free up time for your project teams.

Manual task creation is killing your productivity

In many organizations, task creation in Avaza is a slow, error-prone manual process. A team member receives a request, copies the information, formats it, and manually creates the task in the right project. This bottleneck slows down project kickoff.

Main negative impacts:

  • Tedious manual data entry: Copying information from third-party tools into Avaza wastes valuable time that could be spent on actual task completion.
  • Risk of errors and omissions: Human handling increases the risk of input errors or forgetting to create tasks, impacting overall project tracking.
  • Lack of standardization: Without automation, every task is created differently, making project reporting and management inconsistent.

Swiftask automates Avaza task creation by analyzing your incoming data sources (emails, APIs, forms) and automatically structuring information into the correct Avaza projects.

BEFORE / AFTER

What changes with Swiftask

Without Swiftask

A client sends an email request. The project manager reads it, opens Avaza, creates a new task, copies the title, description, sets the due date, and assigns a member. This takes several minutes and is repeated dozens of times.

With Swiftask + Avaza

The email is received. The Swiftask AI agent analyzes the content, identifies key information, and instantly creates the task in Avaza with the correct project, priority, and tags. Everything is ready in seconds.

How to automate your Avaza tasks in 4 steps

STEP 1 : Configure your Swiftask AI agent

Define instructions for your agent to identify information to be turned into tasks.

STEP 2 : Connect your Avaza account

Integrate Swiftask with Avaza using secure credentials to enable automatic task creation.

STEP 3 : Define your triggers

Choose the sources (emails, webhooks, forms) that will trigger analysis by the AI.

STEP 4 : Validate and launch

The agent processes data and creates tasks in Avaza automatically. You stay in control of the workflow.

AI agent capabilities for Avaza

The agent intelligently analyzes the context of each request to extract dates, priorities, and assignees.

  • Target connector: The agent performs the right actions in avaza based on event context.
  • Automated actions: Automatic task creation in specific projects. Automatic member assignment based on content. Setting due dates based on received text. Automatic tag addition for filtering.
  • Native governance: Every created task is archived in Swiftask logs for full traceability.

Each action is contextualized and executed automatically at the right time.

Each Swiftask agent uses a dedicated identity (e.g. agent-avaza@swiftask.ai ). You keep full visibility on every action and every sent message.

Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.

Why automate with Swiftask?

1. Operational time savings

Drastically reduce the time spent on project administrative management.

2. Increased accuracy

Eliminate human errors during information transfer.

3. Improved reactivity

Tasks are created instantly, allowing for rapid initiation.

4. Data standardization

Ensure a uniform structure for all your tasks in Avaza.

5. Scalability

Handle a growing volume of requests without increasing your team's workload.

Security and compliance

Swiftask applies enterprise-grade security standards for your avaza automations.

  • Secure connection: Using secure authentication protocols for Avaza access.
  • Data privacy: Your data is handled with the highest standards of confidentiality.
  • Full audit trail: Detailed history of every task created by the agent.

To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.

RESULTS

Impact on your productivity

MetricBeforeAfter
Task creation time5 to 10 minutesUnder 5 seconds
Input error rateHigh (manual)Close to 0%
Request processing timeSeveral hoursInstant

Take action with avaza

Eliminate missed tasks, standardize your processes, and free up time for your project teams.

Automate your Avaza time tracking with artificial intelligence

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