Extract invoice data automatically with AI
Swiftask automates reading and extracting information from your invoices. Say goodbye to manual entry: your data is ready to be integrated into your tools.
Result:
Save valuable time and eliminate entry errors with intelligent automation.
AI Agents
automatic data extraction
Connector automatic data extraction · Secure OAuth 2.0
Manual invoice entry slows down your productivity
Invoice management is often a bottleneck. Between receiving, reading, entering into accounting software, and filing, the time spent is massive. Human errors, which are inevitable, cost a lot in time and corrections.
Main negative impacts:
Frequent entry errors
Manual entry leads to typos on amounts, dates, or references, impacting the quality of your accounting.
High operational costs
Mobilizing human resources for repetitive data entry tasks is a waste of value for your company.
Long processing delays
The accumulation of invoices delays your accounting closings and hurts real-time financial visibility.
Swiftask uses AI to automatically extract data from your invoices (amount, supplier, date, VAT). You validate, and the data is exported directly to your applications.
BEFORE / AFTER
What changes with Swiftask
Manual processing
An employee receives an invoice, opens it, reads the info, copies it line by line into software, checks calculations. For high volumes, the process becomes unmanageable.
Swiftask intelligent extraction
The invoice is uploaded or received. The Swiftask AI agent analyzes it, extracts relevant fields, and pre-fills them in your system. You only perform a quick check.
Automate your invoices in 4 simple steps
1
STEP 1 : Define your templates
Configure the Swiftask agent to identify essential fields on your different types of invoices.
2
STEP 2 : Connect your sources
Link Swiftask to your emails, cloud folders, or management tools to automate document retrieval.
3
STEP 3 : Automatic extraction
The AI analyzes the document, recognizes the data, and structures it instantly.
4
STEP 4 : Export and validation
Extracted data is sent to your accounting software or ERP via our integrations.
AI extraction features
The agent analyzes layout, tables, and text elements to ensure maximum accuracy across all invoice formats.
- Target connector: The agent performs the right actions in automatic data extraction based on event context.
- Automated actions: Advanced OCR, automatic field identification (date, net/gross amount, VAT, invoice number), conversion to structured format (JSON/CSV), API integration.
- Native governance: The solution learns from your corrections to improve accuracy over time.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-automatic-data-extraction@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Benefits for your accounting department
Increased accuracy
Drastically reduce entry errors with AI-assisted extraction.
Boosted productivity
Free your teams from repetitive tasks for higher value-added analysis.
Faster closings
Reduce invoice processing time and speed up your financial closing cycles.
Data centralization
All extracted data is easily accessible and searchable.
Scalability
Handle growing invoice volumes without having to hire more staff.
Data security and compliance
Swiftask applies enterprise-grade security standards for your automatic data extraction automations.
- Encrypted processing: Your invoices are processed via secure and encrypted channels.
- Guaranteed confidentiality: Your data is never used to train public models.
- GDPR compliance: We follow the strictest security standards for your data protection.
- Controlled access: Manage access to documents and extracted data according to your company roles.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Measure the impact of automation
| Metric | Before | After |
|---|---|---|
| Processing time | 10 min / invoice | Under 1 min / invoice |
| Error rate | 5-10% | < 0.5% |
| Volume handled | Limited by humans | Unlimited (automated) |
| ROI | High entry costs | 80% cost reduction |
Take action with automatic data extraction
Save valuable time and eliminate entry errors with intelligent automation.