Convert email attachments automatically with your AI agents
Swiftask integrates Api2Convert to transform your email-received documents. Stop manual processing: your files are converted and ready to use instantly.
Result:
Save valuable time on administrative tasks and eliminate errors linked to manual file handling.
AI Agents
api2convert
Connector api2convert · Secure OAuth 2.0
Manual attachment processing slows down your teams
Every day, your team receives dozens of files in incompatible formats. They have to open them, convert them manually, and save them. This is a major productivity drain that prevents your company from being truly agile.
Main negative impacts:
Operational time loss
Manually converting PDFs, images, or Office documents consumes precious hours every week, taking away from high-value tasks.
Human error risks
Repetitive manual actions increase the risk of poor conversions, formatting errors, or forgetting to process critical files.
Document bottlenecks
Processes stall while waiting for a human to convert a document to make it usable by the rest of the team or business tools.
Thanks to the connection between Swiftask and Api2Convert, your AI agents automatically detect incoming attachments and launch the conversion into your desired format without any human intervention.
BEFORE / AFTER
What changes with Swiftask
Without Swiftask automation
A team member receives an email with an invoice in PDF. They must download the file, use an online conversion tool, check the result, then file it manually. This process takes several minutes per document.
With Swiftask + Api2Convert
As soon as the email arrives, the Swiftask AI agent extracts the attachment, sends the file to Api2Convert for immediate conversion, and saves the result in your storage tool. The document is ready before you even open it.
Set up your conversion workflow in 4 steps
1
STEP 1 : Create your Swiftask agent
Configure an agent dedicated to processing your incoming emails. Define criteria for attachment detection.
2
STEP 2 : Integrate Api2Convert
Enable the Api2Convert connector in your agent skills. Choose target output formats (PDF, DOCX, XLSX, etc.).
3
STEP 3 : Define workflow rules
Specify where the agent should send the converted files (Google Drive, Dropbox, CRM, or via email).
4
STEP 4 : Automate and go
The agent processes every incoming email. You receive a notification once the file is converted and stored.
Intelligent processing capabilities
The agent analyzes file type, size, and email context to determine the most effective conversion method via Api2Convert.
- Target connector: The agent performs the right actions in api2convert based on event context.
- Automated actions: Multi-format conversion (image to PDF, PDF to Office, etc.). Intelligent file renaming based on email content. Automated routing of files to your business tools. Batch or individual processing.
- Native governance: All operations are secure and tracked in your Swiftask agent's activity log.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-api2convert@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Why automate with Swiftask
Boosted productivity
Free your teams from repetitive and time-consuming conversion tasks.
Total reliability
Ensure standardized conversion that meets your business requirements every single time.
Seamless integration
Connect your emails to your entire existing software ecosystem effortlessly.
Scalability
Process hundreds of documents daily without adding headcount.
Guaranteed compliance
Keep a full record of all processed documents and their conversions.
Security and data privacy
Swiftask applies enterprise-grade security standards for your api2convert automations.
- Data encryption: All documents transiting between Swiftask and Api2Convert are encrypted to ensure confidentiality.
- Full audit log: Access the history of conversions performed by your agents for rigorous tracking.
- Access control: Fine-tune access permissions to your agents and connected conversion tools.
- Enterprise standards: A robust infrastructure designed to meet the security requirements of large organizations.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Immediate impact on your processes
| Metric | Before | After |
|---|---|---|
| Average processing time | 5-10 minutes / document | Under 30 seconds |
| Formatting errors | Frequent (manual) | 0% (automated) |
| Human time required | 100% (manual) | 0% (supervision only) |
| Execution speed | Depends on availability | Instant (24/7) |
Take action with api2convert
Save valuable time on administrative tasks and eliminate errors linked to manual file handling.