Swiftask automates the sorting and archiving of documents generated in Airslate. Your data is structured, indexed, and audit-ready.
Result:
Save valuable time and eliminate manual filing errors while ensuring perfect compliance.
Document chaos hurts your productivity
Manual management of documents from Airslate is a major source of inefficiency. Between poorly named files, forgotten folders, and lost information, archiving becomes an operational risk rather than an asset.
Main negative impacts:
Swiftask connects Airslate to your storage systems to automatically archive every document. Our AI extracts key metadata and files documents based on your business rules.
BEFORE / AFTER
What changes with Swiftask
Without Swiftask
A contract is signed in Airslate. An employee must download it, rename it manually, navigate through your SharePoint or Drive folder structure, and upload it. If the employee forgets or chooses the wrong folder, the document is lost to the company.
With Swiftask + Airslate
The document is generated in Airslate. The Swiftask agent detects the event, automatically extracts the client name and date, and archives the file in the dedicated folder, perfectly structured and indexed, with zero human action.
Deploy intelligent archiving in 4 steps
STEP 1 : Configure your Swiftask agent
Define naming and classification rules in Swiftask for your Airslate documents.
STEP 2 : Connect your tools
Link Swiftask to your Airslate instance and your storage destination (SharePoint, Google Drive, S3, etc.).
STEP 3 : Intelligent extraction
The AI analyzes the document content to automatically extract critical metadata.
STEP 4 : Active automation
Every new Airslate document is automatically processed, renamed, and archived according to your standards.
Key AI archiving features
The agent examines the document type, associated client, and key dates to ensure consistent filing.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-airslate@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Why choose Swiftask for your archives
1. Productivity gains
Total elimination of manual file management tasks.
2. Guaranteed compliance
Ensure every document is always stored in the right place according to your governance policy.
3. Simplified retrieval
Instant access to information thanks to rigorous and structured indexing.
4. Reduced errors
Automation eliminates filing and entry errors caused by human factors.
5. Scalability
Manage thousands of documents without increasing your team's workload.
Security and governance
Swiftask applies enterprise-grade security standards for your airslate automations.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Operational impact
| Metric | Before | After |
|---|---|---|
| Filing time | 5-10 min per document | Automated (0 min) |
| Storage errors | Frequent | Near zero |
| Retrieval time | Several minutes | A few seconds |
| Compliance | Manual/Random | Automatic/Systematic |
Take action with airslate
Save valuable time and eliminate manual filing errors while ensuring perfect compliance.