Automate your invoice processing with AI
Swiftask uses AI Textraction to read, extract, and structure data from your invoices instantly. Say goodbye to tedious manual data entry.
Result:
Save valuable time, eliminate entry errors, and accelerate your payment cycles.
AI Agents
ai textraction
Connector ai textraction · Secure OAuth 2.0
Manual invoice processing slows down your accounting
Manual invoice processing is a major source of inefficiency. Between receiving, reading, entering into the ERP, and verifying, your teams waste hours on low-value tasks.
Main negative impacts:
Costly entry errors
Human fatigue leads to errors in numbers or amounts. These errors require time-consuming corrections and can impact your cash flow.
Excessive processing delays
High invoice volumes can overwhelm your teams, leading to late payments, penalties, and strained supplier relationships.
Lack of financial visibility
Until the invoice is processed, data is not actionable. You lack real-time visibility into your financial commitments.
Swiftask automates the entire processing cycle. Thanks to AI Textraction, every invoice is processed, analyzed, and integrated into your business tools automatically, without human intervention.
BEFORE / AFTER
What changes with Swiftask
Without Swiftask
Invoice received via email or mail. A team member opens the document, manually enters each line into the accounting software. If volume increases, the process stalls, errors pile up, and month-end closing is stressful.
With Swiftask + AI Textraction
The invoice arrives. Swiftask analyzes it instantly, extracting amount, VAT, invoice number, and supplier. Data is validated and sent directly to your ERP or management tool. 100% automated.
How to automate your invoices in 4 steps
1
STEP 1 : Configure the Swiftask AI agent
Create an agent dedicated to invoice processing. Define the fields to extract (excl. tax amount, tax, date, tax ID, etc.).
2
STEP 2 : Connect AI Textraction
Activate the AI Textraction connector in Swiftask. This specialized tool will intelligently analyze your documents, regardless of format.
3
STEP 3 : Define the validation workflow
Configure business rules: automatic validation for compliant invoices, alerts for amounts exceeding a certain threshold.
4
STEP 4 : Integrate with your system
Connect Swiftask to your accounting software or ERP to automatically inject the extracted data.
Key features for invoice processing
The AI analyzes the document to understand its structure, identify line item tables, recognize key entities (date, amount, currency), and verify calculation consistency.
- Target connector: The agent performs the right actions in ai textraction based on event context.
- Automated actions: Intelligent data extraction, advanced OCR, compliance validation, automatic routing to approvers, export to ERP.
- Native governance: Swiftask ensures your data security throughout the extraction and integration process.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-ai-textraction@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Benefits for your accounting department
Increased accuracy
AI eliminates human entry errors, ensuring reliable accounting data.
Processing speed
Process invoices in seconds instead of minutes, drastically reducing your closing times.
Reduced operational costs
Less time spent on entry means lower processing costs per document.
Compliance and audit
Every step of the process is tracked and archived, simplifying accounting audits.
Focus on high value
Free your teams from repetitive tasks so they can focus on financial analysis.
Data security
Swiftask applies enterprise-grade security standards for your ai textraction automations.
- Data protection: Your invoices and extracted data are processed in a secure environment compliant with GDPR standards.
- Controlled access: Fine-grained access rights management to ensure only authorized personnel view financial documents.
- Full traceability: Detailed history of every action on every invoice for simplified internal audits.
- Confidentiality: Swiftask is committed to not using your data to train third-party models without your consent.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Measurable results
| Metric | Before | After |
|---|---|---|
| Processing time per invoice | 10-15 minutes | Under 30 seconds |
| Entry error rate | 5-10% | Less than 0.1% |
| Team productivity | Limited by volume | Capacity multiplied by 5 |
| Processing cost | High (manual) | Reduced by 80% |
Take action with ai textraction
Save valuable time, eliminate entry errors, and accelerate your payment cycles.